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Privacy Policy

Effective date: 20.06.2019

Welcome to CEPHEI Project!

We respect your right to privacy and want you to understand how we collect and use your personal data. This Privacy Policy covers our data collection practices and describes your rights to access, correct, or restrict our use of your personal data.

This Privacy Policy applies only to the use of CEPHEI (Cooperative eLearning Platform for Higher Education in Industrial Innovation; project number E+CBHE 2017-3016/001-001) Project website and Content. Partner Universities who provide Online Courses and Content or other linking sites found on the Website may also gather information and you should consult those other parties’ privacy policies as appropriate and applicable.

By accessing CEPHEI Project via any means you agree to the terms of this Privacy Policy. You shouldn’t access CEPHEI Project if you don’t agree with this Privacy Policy or any other agreement that governs your use of CEPHEI Project.


CEPHEI project gather two types of information about users collected automatically and directly provided by you. Below there are some examples to help you better understand the data we collect.

1.     Data collected through automated means. When you access CEPHEI Project, we collect certain data by automated means, including:

System Data

Technical data about your computer or device, like your IP address, device type, operating system type and version, unique device identifiers, browser, browser language, domain and other systems data, and platform types

Usage Data

Usage statistics about your interactions with CEPHEI Project, including pages visited, time spent on pages, features used, your search queries, click data, date and time, and other data regarding your use of CEPHEI Project.

Approximate Geographic Data

An approximate geographic location, including information like country, city, and geographic coordinates, calculated based on your IP address.

The above listed data is collected through the use of server log files and tracking technologies. We also use or may use cookies. The collected data is stored and associated with your account.

2.     Personally identifiable data provided by you or via third parties. We collect different data from and about you.

Registration Data

In order to become an industry partner or associated university partner, you need to fill the registration form. When you submitting the form, we collect and store the data you provide, like organization name, contact person full name and position, email address and details of participation in the CEPHEI Project.

Shared Content

CEPHEI Project let you interact with other users or share content publicly by posting reviews on a course page, asking or answering questions. In order to share content in this way, you need to provide your full name and email address. Such shared content and you full name may be publicly viewable by others.

Promotions and Surveys

We may invite you to participate in a promotion or complete a survey either through CEPHEI website or a third-party platform. If you participate, we will collect and store the data you provide as part of participating, such as your name, email address, date of birth, level of education, position. That data is subject to this Privacy Policy unless otherwise stated in the official rules of the promotion or in another privacy policy. Where we use a third-party platform to administer a survey or promotion, the third party’s privacy policy will apply.


1.     Data collected through automated means. We use data collected through automated means related to the use of CEPHEI Project to:

  • Perform statistical analysis of trends and traffic;
  • Improve CEPHEI Project and develop new products, services and features;
  • Identify unique users across devices;
  • Advertise CEPHEI Project on the third-party websites.

2.     Personally identifiable data provided by you or via third parties. We use the collected data related to the use of CEPHEI Project to:

  • Provide you information, products and services requested from CEPHEI Project;
  • Provide technical support and to ensure security.

We may share your data with third parties under the following circumstances or as otherwise described in this Privacy Policy:

Course Teachers

We share data that we have about you (except your email address) with course teachers for you request information about, so they can improve their courses for you and other students. This data may include things like your approximate location, browser language, operating system, device settings, the site that brought you to CEPHEI Project, and your activities on CEPHEI website. If we collect additional data about you, we may share that too. We will not share your email address with course teachers. We also enable our teachers to implement Google Analytics on their course pages to track sources of traffic to their courses and optimize their course pages.

Other Students and Teachers

Your shared content is publicly viewable, including to other students and teachers.

Analytics Services

As a part of our use of third-party analytics tools like Google Analytics we share certain information, account data, system data, usage data, or de-identifiable data as needed. De-identified data means data where we’ve removed things like your name and email address and replaced it with a token ID.


We may use and share certain system data and usage data with third-party advertiser and networks to show general demographic and preference information among our users.

Security and Legal Compliance

We may disclose your data to third parties if the disclosure is permitted by law; requested as part of a judicial, governmental, or legal inquiry, order, or proceeding; reasonably necessary to enforce our Terms of Service, Privacy Policy, and other legal agreements; required to detect, prevent, or address fraud, abuse, misuse, potential violations of law (or rule or regulation), or security or technical issues.

We will transfer your personal data to these partners only to the extent that these partners need access to your personally identifiable data in order to provide services to CEPHEI Project for the purposes defined in this Privacy Policy. CEPHEI Project has taken appropriate measures to ensure that in these cases your personally identifiable data will only be processed for the purposes mentioned in this Privacy Policy and in accordance with applicable legislation.


CEPHEI Project consider the confidentiality and security of your information as the highest importance. CEPHEI Project takes appropriate security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personally identifiable data that we collect and store. We will not share it with third parties, except as otherwise provided in this Privacy Policy, or unless such disclosure is necessary in special cases, such as a physical threat to you or others, as permitted by applicable law. Unfortunately, however, no system can be 100% secured, so we cannot guarantee the security of personally identifiable data and there is some risk that an unauthorized third party may find a way to circumvent our security systems or that transmission of your information over the Internet will be intercepted. It is your responsibility to protect the security of your login information, especially your password as it is an important part of security system.


You have certain right in relation to your personally identifiable data use.  If you would like to access, correct, or delete your personally identifiable data, email privacy@cephei.eu. We try to answer email and provide our response within the time period stated by applicable law. When you email us with a request, we may ask that you provide us with information necessary to confirm your identity.

If you reside or are located in the European Economic Area (EEA), you have the right to request that we:

  • provide access to any personally identifiable data we hold about you;
  • prevent the processing of your personally identifiable data for direct-marketing purposes;
  • update any personally identifiable data which is out of date or incorrect;
  • delete any personally identifiable data which we are holding about you;
  • restrict the way that we process your personally identifiable data;
  • provide your personally identifiable data to a third party provider of services; or
  • provide you with a copy of any personally identifiable data which we hold about you.

We recognize the privacy interests of children and encourage parents and guardians to take an active role in their children’s online activities and interests. Children under 13 (or under 16 in the European Economic Area) should not use CEPHEI Project. If we learn that we’ve collected personal data from a child under those ages, we will take reasonable steps to delete it.

Parents who believe that CEPHEI Project may have collected personal data from a child under those ages can submit a request that it be removed to privacy@cephei.eu.


If you have any question, suggestions and complains regarding our Privacy Policy, you may contact us via privacy@cephei.eu.


The server on which the CEPHEI website is operated is located in the European Union (EU). We strive to carry out all services related to our website using operators and services located within the EU or the European Economic Area (EEA). In some cases, however, services related to the use of our website may also be carried out by operators and on servers located in third countries. In such cases, your personal data may also be transferred outside the EU or EEA in accordance with applicable legislation. In regards to transfers of personal data to countries where local data protection legislation does not provide an adequate level of data protection, transfers are protected utilizing appropriate safeguards, such as standard contractual clauses approved by the European Commission, a competent supervisory authority, or binding corporate rules.


Effective date: 20.06.2019

This policy explains how cookies are used on this website. The policy may be amended from time to time. When we do, we will let you know by appropriate means such as by posting the revised policy on this page with a new Effective date. By using this site you agree to the placement of cookies on your computer in accordance with the terms of this policy. If you do not wish to accept cookies from this site please either disable cookies or refrain from using this site.


A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer’s hard disk so that the website can recognize you when you revisit and remember certain information about you. This can include which pages you have visited, choices you have made from menus, any specific information you have entered into forms and the time and date of your visit.


There are two main types of cookies:

Session cookies: these are temporary cookies that expire at the end of a browser session; that is, when you leave the site. Session cookies allow the website to recognize you as you navigate between pages during a single browser session and allow you to use the website most efficiently.

Persistent cookies: in contrast to session cookies, persistent cookies are stored on your equipment between browsing sessions until expiry or deletion. They therefore enable the website to “recognize” you on your return, remember your preferences, and tailor services to you.

Our use of cookies we currently use, and may use in the future, the following types of cookies on this website.

We use session cookies to:

help us maintain security and verify your details whilst you use the website as you navigate from page to page, which enables you to avoid having to re-enter your details each time you enter a new page.

We use persistent cookies to:

help us recognize you as a unique user when you return to our website so that you do not have to input your details multiple times as you move between our pages or services collect and compile anonymous, aggregated information for statistical and evaluation purposes to help us understand how users use the website and help us improve the structure of our website.

Many cookies are designed to give you optimal usage of the web. For example, we use cookies to enable you to improve your user experience when using our website, e.g. a cookie which recognizes if your browser supports specific technology features. This helps, for example, in enabling web pages to be loaded more quickly when you request the download of a large file. In addition to cookies which send information to us, we also use cookies which collect information and send it to third parties. An example of this is Google Analytics. We use Google Analytics to help collect and compile information like the number of visitors to the site, where visitors have come to the site from and the pages they visited. Visit Google’s site for an overview of privacy at Google and information on how to opt out of the Google Analytics cookie. As with first party cookies, you are able to block third party cookies through your browser settings. Some of our cookies may collect and store your personal information, such as your name or email address. We are committed to respecting and protecting your privacy and will ensure that all personal information collected by us is kept and treated in accordance with our privacy policy.


Most browsers are initially set to accept cookies. However, you have the ability to disable cookies if you wish, generally through changing your internet software browsing settings. It may also be possible to configure your browser settings to enable acceptance of specific cookies or to notify you each time a new cookie is about to be stored on your computer enabling you to decide whether to accept or reject the cookie. To manage your use of cookies there are various resources available to you, for example the “Help” section on your browser may assist you. You can also disable or delete the stored data used by technology similar to cookies, such as Local Shared Objects or Flash cookies, by managing your browser’s “add-on settings” or visiting the website of its manufacturer.