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Oct 5, 2021

How to create a course on CEPHEI platform? 

Step 1. Request your course

Please request a course via the contact person at your university or via CEPHEI project manager  Iuliia Shnai iuliia.shnai@lut.fi.

This person will create a course and add you as an “Instructor” to the course.

Note: This might take up to a day, until the administrator has approved your request.

Step 2. Create an account

1. Go to the learning platform https://learn.cephei.eu/ and click “Sign up” to create an account.

2. Fill out your details, including a valid email address.

3. Activate your account. An email with an activation link is sent to the email address provided. If you have not received an email, check Spam and Promotions folder.

Step 3. Navigate in your space

Sign in with the created account in https://studio.edunext.co

There your course will be available for you. 

Step 4. Add team members

After the requested course has been created, you are able to add team members. Course team members are users who help you build your course. To add someone to the course team, you must meet these prerequisites.

  • You must have the Admin role in the course.
  • The team member that you want to add must register a user account and activate the account.
  • You need the same, registered email address for the team member you want to add.

Other course team members can edit the course and perform all tasks except adding and removing

other team members and granting Admin access. To add team members:

1. Sign in to https://studio.edunext.co with your login and password.

2. From the Settings menu of your course choose Course team.

3. Select Add a New Team Member.

4. Enter the new team member’s email address, then select ADD USER.

Step 5. Schedule & Details : Overall

Course Overview 

Course overview is a broad description of your course. CEPHEI guidelines recommend including the

following information:

  •  About the course
  • Learning outcomes
  •  Course instructor(s)
  •  ECTS credits
  •  Course content and structure
  •  Assessment method and weighting scheme
  •  Expected prior knowledge
  •  Recommended reading and other learning resources and tools
  •  Language of instruction
  • Frequently asked questions

Course overview section is HTML-based editor, it means that you should write you text in HTML

view. Some of the subsections are added to your course overview, you should just edit them. If you have

any difficulties with HTML you can use online text-HTML converter, for example,


Note: Save changes before leaving the page.

Add instructor photo

To add instructor photo, from the Content menu choose Files&Uploads.

2. Select Browse your computer and choose the photo.

3. Uploaded photo will appear in the list of uploaded files. Click on Studio button next to the time

stamp and copy the link to the photo.

4. Return to the Schedule&Details.

5. Scroll down to the section Course overview subsection Course Instructors(s). Find the following

code and paste the copied link instead of the highlighted text:

Note: names of the files with photos should consist of only letters and numbers, do not use special symbols.

Note: Save changes before leaving the page.

Step 6. Course outline & First section of your course

Course outline

  1. Select your course to edit.
  2. If you are not in the “Course Outline”, go to “Content” -> “Outline”. You can start organizing your course by using create sections, subsections, and units in the course outline. 

An OpenEdx Course structure/outline exists of 3 levels: 

  1. Sections: Main Section, for instance “Week 1 - Introduction”
  2. Subsections: To group content
  3. Units: This is where the content goes. (Text, Quiz, Video, Etc.)

Note: If you have different type of assessments with a different weigh in total grade, f.e. tests and exams, you should organize them in different subsections. 

Step 7 Content creation: videos, quizzes and discussions

By default, there are four basic types of components for you to add to a Unit. 

  • HTML components allow you to add text, images, and some types of learning tools to your course. Content in HTML components is formatted as HTML.
  • Discussion components provide discussion spaces in the body of your course. Learners can explore ideas about a lesson with their peers in a discussion space.
  • Problem components enable you to add many different types of exercises and problems to your course, from simple multiple-choice problems to complex circuit schematic exercises.
  • Video components contain the videos that you want to include in your course. Videos are recommended to be hosted on a separated platform. Primarily OpenEdx uses YouTube as the preferred hosting platform.
Step 8. Course certficate

If you plan for your course to offer certificate, note that a learner will qualify for a certificate by earning any grade over the F, or Fail, threshold. This is true regardless of how many grade levels you add in the grade range.

Note: currently all courses on CEPHEI are free of charge and certificate are also free.

1. Request certificate enabling & configuration of your course via the contact person at your university or via CEPHEI project manager Iuliia Shnai. This must be arranged prior starting the course. The following information should be provided to contact person:

  • Full Course ID (example: course-v1:CEPHEI+UT-EPM+2019_T1)
  • Course title

Note: it might take several days to activate a certificate for you course. The contact person will notify you upon readiness.

2. Configure the HTML properties for the certificate. From Settings menu choose Advanced Settings and set the following properties:

  • Certificate Name (Long):
  • Certificate Name (Short):
  • Certificate Display Behavior: "early_no_info", "early_with_info" or “end” depending on the desired behavior. We recommend to use "early_no_info".

3. Create a certificate in Studio. From Settings menu choose Certificates and press the button Set up your certificate. Fill in the required information and add png format image files containing the signature. The template supports up to 4 signatures.

Note: you can use preview option to see how your certificate looks so far.

4. Once you have created the certificate, you must activate it by clicking in activate button on the upper right corner to make it available for learners.

5. You can customize your certificate by changing text and logos. From Settings menu choose Advanced Settings and scroll to Certificate Web/HTML View Overrides.  The most common settings are presented below.

Note: Make sure you reload your certificate preview every time you change your HTML overrides configurations so that you can see how your certificate looks with the applied changes.

6. The final configuration step is to configure how learners will get their certificates. This step applies to you if you have Instructor-paced course. If you course is self-paced ignore this step.

If your course is Instructor-paced, you can set it either for learners to generate the certificate themselves upon completing the course requirements or so that the instructor generates them in batch at a certain moment in time.

To allow students to generate the certificate by themselves, you can go to your course page in https://learn.cephei.eu/ . On Instructor tab Students generated certificates click on the button Enable students generated certificates. If you prefer to have your learners wait until you generate the certificates for all the learners in batch disable students generated certificates.